Magaya Bookkeeping

Magaya and QuickBooks working together!

Lesly Gómez

August 18, 2026

Magaya and QuickBooks working together! - Innobo

2:43

Magaya and QuickBooks no longer have to rely on exporting and importing files

With the QuickBooks Online extension in Magaya 11.2, it is now possible to transfer transactions with less friction and more speed.

What will you learn in this article?

How the connection between Magaya and QuickBooks Online changes in Magaya 11.2
Which transactions the extension can transfer and which limitations still remain
When it makes sense to integrate both systems and when optimizing Magaya may be the better path

From manual file exchange to a smoother integration

For a long time, the relationship between Magaya and QuickBooks depended on exporting and importing files. That method solved part of the process, but it still added manual steps, delays, and rework risks.

The old way

Magaya already allowed users to export data from invoices and bills to later import it into QuickBooks, but the workflow still depended on files and manual handling.

What the extension does

The QuickBooks Online extension allows invoices, bills, credit memos, and bill credits to move from Magaya into QuickBooks Online while you continue operating from Magaya.

Advantages

It saves time by transmitting transactions automatically and complements Magaya with additional QuickBooks capabilities such as payroll, taxes, and fixed assets.

Limitations to keep in mind

If an invoice is edited in Magaya, that change will not update automatically in QuickBooks. In addition, payments, checks, and journal entries cannot be transmitted through this extension.

Our recommendation

If you are already using both systems and do not plan to reduce that software stack, connecting them is a smart way to take advantage of this feature. But if your priority is simplifying cost and operations, Magaya can cover many business needs when it is properly configured and aligned with your workflow.

The key is not just enabling the integration, but making sure it fits the flow between operations, billing, and accounting so you can reduce duplication, rework, and loss of control.

Would you like to evaluate how to improve your workflow between Magaya and accounting?

We will review your current operation and give you a clear view of opportunities to automate processes, reduce errors, and get more value from your logistics software.